1. Introduction
Corpys ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website (corpys.com) and services. We provide company formation, compliance, bookkeeping, and banking services across Hong Kong, the United States, the United Kingdom, and Singapore.
2. Information We Collect
We collect the following types of information:
- Personal Information: Name, email address, phone number, residential address, date of birth, nationality, and government-issued identification documents as required for KYC verification.
- Company Information: Proposed company name, business activity descriptions, share structure, director and shareholder details, and registered office address.
- Financial Information: Payment details processed securely through Stripe. We do not store your full credit card details on our servers.
- Usage Data: Browser type, IP address, pages visited, and interaction patterns to improve our services.
3. How We Use Your Information
We use the information we collect to:
- Process company formation applications and file documents with government registries.
- Maintain compliance records and file annual returns on your behalf.
- Provide bookkeeping, accounting, and financial reporting services.
- Facilitate business bank account applications with our banking partners.
- Communicate with you about your services, deadlines, and account updates.
- Process payments and issue invoices.
- Improve our platform and develop new features.
- Comply with legal and regulatory obligations.
4. Third-Party Sharing
We share your information only where necessary to deliver our services or as required by law:
- Government Registries: Company incorporation details are submitted to the relevant government authorities (e.g., Companies Registry in Hong Kong, Companies House in the UK, ACRA in Singapore, state registries in the US).
- Banking Partners: KYC documents and company information are shared with banking institutions to facilitate account opening.
- Payment Processor: Stripe processes your payment information securely under their own privacy policy.
- Professional Service Providers: Accounting tools, cloud infrastructure, and communication platforms used to deliver our services.
We do not sell your personal information to third parties.
5. Data Retention
We retain your information for as long as your account is active or as needed to provide our services. Corporate records are retained in accordance with the statutory requirements of each jurisdiction (typically 7–10 years). After this period, data is securely deleted or anonymised.
6. Data Security
We implement industry-standard security measures to protect your information, including encryption in transit (TLS) and at rest, secure cloud infrastructure, access controls, and regular security audits. While we strive to protect your data, no method of electronic transmission or storage is 100% secure.
7. Cookies
We use minimal cookies for:
- Essential Cookies: Session management and authentication.
- Analytics Cookies: Understanding how visitors use our site to improve the experience. These can be disabled in your browser settings.
8. Your Rights
Depending on your jurisdiction, you may have the following rights regarding your personal data:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request correction of inaccurate or incomplete data.
- Deletion: Request deletion of your personal data, subject to legal retention requirements.
- Portability: Request your data in a structured, machine-readable format.
- Objection: Object to processing of your data for specific purposes.
To exercise any of these rights, please contact us at hello@corpys.com. We will respond within 30 days.
9. International Data Transfers
As we operate across Hong Kong, the United States, the United Kingdom, and Singapore, your data may be transferred to and processed in jurisdictions outside your country of residence. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses and compliance with applicable data protection regulations (including GDPR for EU/UK residents).
10. Contact
If you have any questions about this Privacy Policy or how we handle your data, please contact us at hello@corpys.com.